![]() Many people are probably fine with the built-in automation of their email service, but if you run a business, need to process the data that's actually in your emails, or just have a huge volume of emails that needs to be dealt with, then an email parser is definitely for you.Įmail parsing isn't simple, exactly-you need to tell a computer how to look at an email and pull out the exact bits of data you want. With an email parser, you can pull out the date sent, the invoice number, and the date it was paid out-and, with the help of an app like Zapier, add that to a spreadsheet, and have it automatically sent to your accountant on the second Tuesday of every month. The difference between dedicated email parsers and these rules comes down to one key distinction: Gmail and Outlook can sort your emails based on their contents, while an email parser can directly sort the contents.įor example, with Gmail, you can automatically tag all emails that contain invoices, so you can send them to your accountant at the end of the year. ![]() Most email services, like Gmail and Outlook, have some kind of automated rules system that you can use to filter and sort emails. In some cases, I found apps that offered similar features and quality at different price points, and in those instances, I favored the more affordable or easier-to-use option. While not essential, helpful tips, tutorials, and an inoffensive interface make the best email parsers a little more pleasant to use. Specialized tools like email parsers are often built with a technical end user in mind-which means many apps skimp on things like onboarding and a nice user interface. The best ones, though, can send data to the other applications you already use. That way, your receipts can be sent straight to your accounting software, or your new clients' contact details can be added to your CRM and mailing list automatically. Some people are going to want to download a spreadsheet every now and then, and most of the apps in this category offer that. They're still powerful, extremely customizable apps, and familiarity with features like regex and basic data processing will go a long way toward making your experience less overwhelming, even with the easiest apps to use. ![]() Email scraping services mean you don't have to, so the best ones need to be user-friendly-or at least as user-friendly as an email parser can be. You could, with enough time or resources, build custom scripts to do this job for you. They're easy, or at least manageable, to set up. This can be done using custom rules, using templates offered by the app itself, or in some cases, by automatically scanning all incoming emails for particular data. Accuracy is important here as you need your email parser to reliably grab the data you want every time. They extract specific information from your email and its attachments. The best email parsing apps meet the following criteria (and some go above and beyond). I've been testing and reviewing automation software for over a decade, so I have a lot of experience evaluating apps like this. There are only a dozen or so true email parsers available, so I tested every one I could get my hands on and selected the best. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog. We're never paid for placement in our articles from any app or for links to any site-we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software.
0 Comments
Leave a Reply. |